Are you one of the many therapists still using emails & contact forms on your website to receive bookings from your clients? Sitting through tens of messages a day and having to manually check and update your availability?
How about this! Picture a seamless scheduling experience where your clients can effortlessly book appointments & your schedule is always up to date. Let technology take care of the hassle tasks, so you can focus on your actual work. Sounds interesting? This is where an online Appointment Scheduling System comes in…
Okay… but what are Appointment Scheduling Systems?
Great question! Appointment Scheduling or simply, Booking Systems are basically your personal assistants. These digital tools will make your life easier by letting clients book, reschedule, or cancel appointments seamlessly, without the back-and-forth you would have do via Email, for example.
Majority of the booking systems, they allow you to integrate smoothly with your calendars, give your clients auto reminders which reduce no-shows, and payment options which streamline the entire process. Plus! You get insights into your practice through analytics. It’s not just about managing appointments; it’s about creating a smoother, more personalized experience for you and your clients in the therapy world.
Alright, still on-board? Below we have compiled a list some of the popular booking systems that are most suitable for mental health practice. These tools are designed to help therapists, psychologist & counselors to simplify their day to day work:
SafeTalk is your all-in-one solution for managing client records, communication, bookings, and payments. Tailored specifically for mental health therapists, it simplifies your practice with one reliable platform.
SafeTalk’s booking system will help ease the process for you by simplifying appointment scheduling & ensure smooth client interactions.
- For your clients, they have a therapist booking page whereby they can conveniently book their therapy sessions.
- Your clients can also receive auto reminders via email, ensuring they never miss an appointment and for you, reducing no-shows.
Being tailored specifically for therapists, SafeTalk offers an abundance of features designed to streamline your practice. These include Invoicing & Payments, Email / WhatsApp Reminders, Therapy Forms, Online Case Notes, Secure communication channels with clients, and much more—all to help you deliver seamless care.
Worried about data privacy? All the data that is stored on SafeTalk’s platform is adherent to PDPA & HIPAA practices & laws for Protected Health Information (PHI).
SafeTalk costs $19 per therapist per month, granting access to all its features. It also offers a free trial so you can experience the full benefits of the platform.
You can start your FREE trial here: https://app.safetalk.space/professional/signup
Picktime is a general purpose online appointment scheduling software with payments & invoicing. Though not specifically made with Therapists in mind, it is still a popular option and some of its features may resonate with you.
Picktime’s booking system has many features which will help ease the process between you and your clients.
- For example, recurring booking systems give your clients priority service by pre-booking their slots.
- Picktime’s booking widget feature will allow you to turn your websites into a booking engine.
- Online booking form feature will allow you to collect all the necessary information about your client upon booking an appointment with you.
Other than their booking system, they also have features such as timezone conversion, invoice generation and many more.
Picktime pricing: Its pricing ranges from free, to $4USD per user, per month. They also offer a Free Version with limited features
Calendly is a popular scheduling automation platform with team-based scheduling, solutions, and integrations for every department and advanced security features. Similar to Picktime, it is not specifically catered to Therapists, but a popular option for those in the practice.
In terms of their booking systems, Calendly has features more suited for big organisations such as:
- Offering invitees multiple meeting options on one page, allowing them to schedule based on the meeting’s nature.
- You can let invitees choose a time, and Calendly will automatically schedule the meeting, reducing manual work.
- Calendly lets you select event types for multi-person scheduling, like webinars for multiple guests (group scheduling).
Other features include: Calendar sync, easy embedding on your website, mobile app, etc.
For pricing, it ranges from free to enterprise plans, with their most popular plan being the Team plan, starting at $16USD per seat, per month.
Setmore is a free scheduling software that organizes your business with 24/7 automated online booking, reminders, payments, and more. Perfect for those who just want to give this whole booking system thing a try.
Setmore is perfect for those who wish to add their own ✨flair✨ to their website, in Setmore you can:
- Customise your booking page with a service menu, your availability and review from your previous clients.
- Integrate Setmore directly onto your website, Facebook Page, and many more.
- You can accept bookings 24/7.
Other features of Setmore include: secure online payments, automatic confirmations, staff logins, etc.
Pricing ranges from free to $12USD per users per month.
Say goodbye to outdated email, WhatsApp, and contact forms—it’s time to elevate your mental health practice to the digital age! With SafeTalk, you can modernize your practice, streamline operations, and focus on what truly matters: delivering exceptional care to your clients. Don’t let technology hold you back—embrace the future of mental health care today and transform the way you work!
