{"id":1057,"date":"2024-09-06T12:00:27","date_gmt":"2024-09-06T04:00:27","guid":{"rendered":"https:\/\/safetalk.space\/blog\/?p=1057"},"modified":"2026-02-12T17:09:56","modified_gmt":"2026-02-12T09:09:56","slug":"how-to-add-manage-both-online-physical-rooms-on-safetalk","status":"publish","type":"post","link":"https:\/\/safetalk.space\/blog\/how-to-add-manage-both-online-physical-rooms-on-safetalk\/","title":{"rendered":"How to Set Up Online and In-Person Appointment Rooms in SafeTalk"},"content":{"rendered":"<div data-post-content><div data-post-content=\"\">\n<div data-post-content=\"\">\n<div data-post-content=\"\">\u00a0<\/div>\n<\/div>\n<\/div>\n\n\n<p>SafeTalk Rooms are a feature that allows therapists to manage the locations where their appointments take place. Whether you&#8217;re conducting <strong><em>in-person sessions<\/em><\/strong> in an office or holding <strong><em>virtual consultations<\/em> online<\/strong>, you can create and organize rooms within SafeTalk to simplify your scheduling and session management.<\/p>\n\n\n\n<p>Below is the guide for adding &amp; managing Room on <a href=\"https:\/\/safetalk.space\/\">SafeTalk<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"new-room\">Creating a new room<\/h2>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Login to your <a href=\"https:\/\/app.safetalk.space\/login\">SafeTalk Account <\/a><\/li>\n\n\n\n<li>Click on <strong>Management <\/strong>on the menu sidebar &amp; select the <strong>Rooms<\/strong> tab<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"telehealth\">Create a Telehealth Room<\/h3>\n\n\n\n<p>If you are offering virtual therapy, start by setting up your <strong>Telehealth Room<\/strong>. It\u2019s the quickest way to begin offering sessions online.<\/p>\n\n\n\n<p>\ud83d\udc49 <a href=\"https:\/\/safetalk.space\/blog\/new-feature-telehealth-by-safetalk\/\" data-type=\"link\" data-id=\"https:\/\/safetalk.space\/blog\/new-feature-telehealth-by-safetalk\/\">Read this guide to set up your Telehealth Room<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"create-physical-room\">Create a Physical Room for in-person sessions<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the &#8220;<strong>Add New Room<\/strong>&#8221; button at the top right &amp; select <strong><em>Physical Room<\/em><\/strong><\/li>\n\n\n\n<li>Fill up the relevant room information (Name, Address, Notes, Images) &amp; click on <strong>Create New Room<\/strong>.<\/li>\n\n\n\n<li><strong><em>(For Organization Accounts<\/em><\/strong> <strong><em>Only<\/em><\/strong>): <em>If you are registered as an organization, you&#8217;ll have an option to assign this room to selected members of your team. This gives you additional control to limit the therapist&#8217;s room access, especially if you are managing multiple locations &amp; rooms<\/em><\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"create-virtual-room\"><strong>Create an Online Room for virtual Sessions<\/strong><\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Click the &#8220;<strong>Add New Room<\/strong>&#8221; button at the top right &amp; select <strong><em>Custom Online Room<\/em><\/strong><\/li>\n\n\n\n<li>Fill up the relevant room information<\/li>\n\n\n\n<li>Custom Online Rooms allow you to integrate with <strong><em>Google Meet\/Zoom\/Doxy<\/em><\/strong> or any other 3rd party provider. Below are separate articles on how you can use a third party Conferencing tool for managing your online sessions:<\/li>\n<\/ul>\n\n\n\n<p><strong><a href=\"https:\/\/safetalk.space\/blog\/how-to-integrate-doxy-with-safetalk-for-virtual-online-therapy-sessions\/\">Integrate with Doxy<\/a><\/strong><\/p>\n\n\n\n<p><strong><a href=\"https:\/\/safetalk.space\/blog\/how-to-create-an-online-room-in-safetalk-with-zoom\/\">Integrate with Zoom<\/a><\/strong><\/p>\n\n\n\n<p><strong><a href=\"https:\/\/safetalk.space\/blog\/how-to-create-an-online-room-in-safetalk-using-google-meet\/\">Integrate with Google Meet<\/a><\/strong> <\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>click on <strong>Create New Room<\/strong> and your virtual room is ready!<\/li>\n<\/ul>\n\n\n\n<p>Next, you will see them room under Location when booking a session with your Clients. Simply select the room &amp; you client will be immediately informed on where the session is taking place.<br><br><strong>Important: <\/strong>update your Booking Schedule and assign your rooms, to allow clients to make appointments with you.<\/p>\n\n\n\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/Kurr-tVcLBE?si=UeenzfMeLzecrjB2\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen style=\"border-radius:8px;margin: 0 auto;\"><\/iframe>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"branch-setup\">Room &amp; Branch Setup<\/h2>\n\n\n\n<p><strong>Branch setup<\/strong> lets you group multiple rooms under a single \u201cbranch\u201d so clients don\u2019t have to choose a specific room themselves. Instead, they simply select the branch (e.g., \u201cMain Location\u201d), and the system automatically assigns an available room for their booking.<\/p>\n\n\n\n<p>This is especially useful for therapy centers that have multiple rooms in one location, because it removes confusion (clients don\u2019t need to pick \u201cRoom A\u201d or \u201cRoom B\u201d) and makes scheduling smoother.<\/p>\n\n\n\n<iframe loading=\"lazy\" width=\"560\" height=\"315\" src=\"https:\/\/www.youtube.com\/embed\/YV9Vet4bjDI?si=gC50McutdUYigk2d\" title=\"YouTube video player\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen style=\"border-radius:8px;margin: 0 auto;\"><\/iframe>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>A guide to adding rooms where you hold appointments, whether in person or online on SafeTalk<\/p>\n","protected":false},"author":2,"featured_media":1501,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[41,19],"tags":[],"class_list":["post-1057","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-booking-scheduling","category-therapist-resources"],"_links":{"self":[{"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/posts\/1057","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/comments?post=1057"}],"version-history":[{"count":26,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/posts\/1057\/revisions"}],"predecessor-version":[{"id":3454,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/posts\/1057\/revisions\/3454"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/media\/1501"}],"wp:attachment":[{"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/media?parent=1057"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/categories?post=1057"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/safetalk.space\/blog\/wp-json\/wp\/v2\/tags?post=1057"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}